Efficiency is considered a chief driver of performance and growth within any given business. However, many business establishments try to solve the problem of increasing productivity, while organizing production without being able to spend money on this. Having said that, in this article, we will describe several successful strategies that would help to increase business productivity with a limited amount of investment.

1. Improve Improv and Interaction
In any organization, interactive and interpersonal communication is crucial to the success of the business. It is easy for several people to convey different information or messages, create confusion, or produce work that is time-consuming, slow moving, or filled with glitches. Effective communication assures efficient completion of work and organizational change that will reduce costs and time.

Some of the most useful activities we can engage in are to purchase with a good and effective project management tool. Trello, Asana, or slack are some of the cheap or even free in this list. Such instruments help to plan the work, to set deadlines for the works and to share the files that help team members to work more effectively.

The fourth practice of improving communication is through defining structures of communication within your team. Make sure that everyone knows how to get in touch with everyone and who person ‘x’ should speak to in certain circumstances. This shall help to save a lot of time and ensure fewer misunderstandings occur.

2. Leverage Technology

Today we have a lot of examples of how technology can be an effective solution to increase efficiency while cutting costs. Cost saving technologies help you to improve productivity because some functions are repetitive and prone to mistakes.

Suppose it's one where one can choose to share documents online using a Google Drive or Dropbox or something like that. It enables your team to be able to work on some papers online and coordinate your activities in project implementation. It is also possible to integrate the application automation tools such as Zapier to enable these apps work together or performing a repetitive tasks.

Project management, customer relation management, time tracking … these are the other technologies which are possible to increase productivity. You will be able to track how you deal with your customers, how your employees work, and how you handle your projects.

3. Encourage Work-Life Balance

You should always try to stick a balance between work and your regular life and avoid being stressed. If the workers get some time off to relax and rejuvenate they will probably work harder when on duty.

One way of promoting work-life balance that may be implemented include; The provision of flexible working hours, work from home or work from home arrangements and extra holidays. You can also organize some team building activities or another kind of healing programs so that it can make the employees calms down after work.

4. Optimize Your Work Space

It has been argued that the organization of the workplace highly determines the level of productivity in the workplace. It is convenient to make suggestions on how to arrange a workplace in order to reduce interference and achieve better results at work.

Firstly, try to free up some space on your desk, or get rid of everything that is not strictly necessary. Provide quality furniture to its employees so that they do not have to strain their body while they work Additionally, you can put up plants or art that would more garnish the space and prove to be more motivating.

5. Train and Develop Your Employees

This shows that training and development are among the best ways through which productivity in the organization can be improved. This means of course that training plays a big part of the process, because by arming your team with more knowledge and understanding of what their responsibilities are, it will be easier to get the most out of the workforce.

I recommend that instead, it could arrange in house training sessions / it could sponsor courses and workshops. Alternatively, you can come up with in-house training programs such as internally competency-based mentorship programs that will enable the employees learn new tricks from others within the company. Offering potential for growth and development will do much else than enhance productivity but also mean increased loyalty and satisfaction with the jobs.

6. Minimize Distractions

There are few things as disruptive as distractions when it comes to getting the work done. To reduce interruption, make sure that each team works in one specific space and no one disturbs the other when working.

Suggest your team should use headphones or white noise makers to avoid being distracted. Also, talking to your workers, explore the possibility of having a ‘No Meeting’ policy during certain hours to ensure that workers penetrate on the tasks at hand.

7. Learn and Prepare to Communicate Goals and Objectives

Regarding task goals and priorities, it should be stated that they are defined as the ability to focus on productive work. When you clearly state what has to be done to achieve your goals, your team will be encouraged to focus on the tasks and not be distracted by other issues that may crop up.

Set up a smart system of goals that creates a strategic setting of SMART goals such as specific goals and realistic ones. Break the general goals into sub-objectives, and spread the task among its people within your team on the basis of their competences.

8. Encourage Time Management

Lack of efficient time utilization is likely to result in reduced performance and a frustrated employee. To ensure that the employees are better with time management ensure that they use the techniques such as the Pomodoro Technique or the Eisenhower Matrix.

One of the most popular time management uses is the Pomodoro technique, where you list your work in 25 minutes on task and five minutes off. The Eisenhower Matrix is a worksheet to determine what activities are urgent and important, what activities need to be avoided. Using these techniques at work maintains efficiency within the team and slows down procrastination.

9. Consider and Regain Your Activities.

Useful tools of process audit or process review and analysis can help measure the process efficiency and indicate areas ripe for optimization. Promote some feedback from your team regarding tasks and job description they do along with suggestions on the management of tasks done frequently.

Collect measurements that depict your team’s performance and use them to determine possible constraints to productivity. Utilize this information to help identify areas for process improvements and make investments financially in technologies or tools that can get you to your goals.

10. Creating a positive work culture

As indicated above a positive work culture has a powerful influence on the production capacity within an organization. The experts have long established the link between positive and frequent employee recognition, motivation, and performance at the workplace.

Open lines of communication with staff to acknowledge and support successful efforts made and the subsequent relief of staff stress. Support the idea of people in team sharing all the needed information and working together. Find out a schedule for recreational and entertaining events of the teams to improve personal relation, togetherness.

Accordingly, different methods and large investments have been able to show us how businessmen's efficiency can be improved without spending much money, in this case. In improving your communication and collaboration, the use of technology, work-life balance, your workstation organization, training and development of your employees, reduction of distractions, proper goal setting and prioritization, encouragement of time management and reflection plus the creation of positive organizational culture, productivity will be increased hence the achievement of business objectives.